The practical starting point
A small team can accumulate accounts for email, hosting, documents and billing. Create an inventory of the service, business purpose, owner and authorised roles. Keep this inventory separate from the secrets used to sign in.
A workable next step
Identify the accounts whose loss would interrupt other access, such as administrative or primary email accounts. Record the recovery route privately and check who is responsible for it. Use the inventory to prioritise access reviews and authentication improvements. It should show ownership and dependencies rather than becoming a spreadsheet full of reusable passwords.
Keep in your notes
- List purpose and ownership.
- Identify critical dependencies.
- Store secrets separately.